Football For Life (“FFL”, “we”, “our”, or “us”) is committed to protecting and respecting your privacy. This policy outlines how we collect, use, store, and protect your personal data in line with the UK General Data Protection Regulation (UK GDPR).

1. Who We Are
Football For Life is a community football club that promotes mental and physical wellbeing through inclusive football sessions. We operate as a Community Interest Company (CIC) and manage memberships, payments, events, and communications through platforms like Pitchero and GoCardless.

2. What Information We Collect
We may collect and process the following types of personal data:

When you sign up:
Full name

Date of birth

Email address

Phone number

Address

ICE (In Case of Emergency) contact details

Health or medical disclosures (optional but encouraged)

Membership type (Lite or Full)

Consent for media use

Automatically (via Pitchero/website use):
IP address

Device and browser type

Usage data (e.g. which pages you visit)

3. How We Use Your Information
We use your information to:

Process your membership and assign you to a team

Communicate with you about training, matches, payments, and events

Ensure participant safety (e.g. health disclosures and ICE info)

Send updates and club news (via email or WhatsApp)

Collect payments via our payment partner (GoCardless)

Improve our club operations and website

4. Lawful Basis for Processing
We process your data under the following lawful bases:

Contractual obligation – to provide you with services related to your membership

Legitimate interest – for the running and improvement of the club

Consent – where required (e.g. media consent, medical data)

5. Who We Share Your Data With
We only share your data with trusted third parties when necessary, including:

Pitchero – for managing your club membership and communications

GoCardless – for processing direct debit payments

Sportspresso – for team and fixture management

Emergency services – if required for health or safety reasons

We never sell your personal data.

6. How We Store Your Data
Your data is stored securely:

On Pitchero’s GDPR-compliant servers

On club-managed platforms with access restricted to admins only

Retention is limited to the duration of your membership, plus a period for legal or financial record-keeping (up to 6 years)

7. Your Rights
Under GDPR, you have rights including:

Right to access – Request a copy of your personal data

Right to rectification – Ask us to correct inaccurate data

Right to erasure – Ask us to delete your data (in some cases)

Right to object – To data use for specific purposes

Right to data portability

To exercise your rights, email: [Insert Contact Email]

8. Cookies and Website Use
Pitchero and our site may use cookies to improve your experience. You can manage your cookie preferences through your browser settings.

9. Media and Photography
We may take photos and videos during matches and events for marketing, fundraising, and community engagement. You can opt out during signup or by contacting us.

10. Changes to This Policy
We may update this policy from time to time. The most recent version will always be available on our website.

11. Contact Us
If you have any questions about this privacy policy or how we use your data, please contact:

Football For Life CIC
Email:goals@footballforlife.uk

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO): www.ico.org.uk

Data policy

Football For Life – Data Protection Policy
Effective Date: 24/06/2025
Owner: Football For Life CIC
Reviewed: Annually or when significant changes occur

1. Purpose
This Data Protection Policy outlines how Football For Life (FFL) collects, stores, processes, and protects personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

We are committed to safeguarding the privacy of our members, volunteers, partners, and all individuals whose data we hold.

2. Scope
This policy applies to:

All members and participants of Football For Life

All staff, admins, volunteers, and data processors

All personal data processed on behalf of Football For Life

All digital platforms used by the club (e.g., Pitchero, GoCardless, email systems, WhatsApp)

3. Data We Collect
We collect and process personal data including but not limited to:

Full name

Date of birth

Contact information (address, phone, email)

Emergency contact details

Health disclosures (for safety and risk management)

Membership type and payment details

Media consent preferences

Website activity (via Pitchero or other platforms)

4. Lawful Basis for Processing
We only process personal data where there is a lawful basis, including:

Consent – for optional data such as photography

Contractual necessity – for fulfilling club membership services

Legal obligation – e.g. insurance or safeguarding

Legitimate interest – for managing the club and improving operations

5. Data Protection Principles
FFL ensures all data is:

Processed lawfully, fairly, and transparently

Collected for specified, legitimate purposes

Adequate, relevant, and limited to what is necessary

Accurate and up to date

Stored only as long as necessary

Handled securely

6. Data Access and Storage
Personal data is stored securely within Pitchero, GoCardless, and protected club systems (e.g., Google Workspace or encrypted files).

Access is limited to authorised club admins or volunteers on a need-to-know basis.

Physical records (if any) are stored securely and disposed of confidentially.

7. Data Sharing
We only share data with:

Third-party platforms we use for club operations (e.g., Pitchero, GoCardless, Sportspresso)

Emergency services if necessary

Legal or regulatory bodies when required

We do not sell or commercially share personal data.

8. Retention Period
Membership data: retained for up to 6 years after membership ends for financial and legal records

Emergency contact and health data: retained only while membership is active

Media files: retained indefinitely unless withdrawal of consent is received

9. Individual Rights
All individuals have the right to:

Access their personal data

Request correction or deletion

Object to processing

Withdraw consent

Lodge a complaint with the Information Commissioner’s Office (ICO)

Requests should be made by email to [Insert Contact Email] and will be responded to within 30 days.

10. Responsibilities
The Club Committee is responsible for overall compliance

The Club Admin Team ensures operational security of data systems

All volunteers and staff must follow this policy and complete basic data protection awareness

12. Review and Updates
This policy will be reviewed annually or sooner if there are changes in law or club operations.

Contact
For any data protection queries, contact:

Football For Life CIC
Email:goals@footballforlife.uk

Terms and Conditions

Football For Life – Terms and Conditions
Effective Date: 24/06/2025

Welcome to Football For Life (“FFL”), a community-based football club dedicated to promoting mental wellbeing, physical health, and social inclusion through the power of football. By joining FFL or using this website, you agree to abide by the following terms and conditions.

1. Membership Eligibility
Football For Life is currently open to men aged 18+.

We offer two membership types: Lite and Full. Each includes different levels of access, training, and team assignment.

Members must complete a registration form, agree to our waiver and health declaration, and set up a direct debit via GoCardless.

All applications are subject to admin approval and space availability.

2. Code of Conduct
All members agree to:

Treat teammates, opposition, referees, volunteers, and staff with respect and fairness.

Refrain from any form of abuse, bullying, discrimination, or aggressive behaviour.

Uphold the core values of FFL: health, inclusivity, community, and personal growth.

FFL reserves the right to suspend or remove any member who violates this code.

3. Health and Safety
Members participate at their own risk. FFL encourages all players to consult a medical professional before taking part in physical activity.

Any health conditions or injuries must be disclosed during registration and updated as necessary.

Emergency contact (“In Case of Emergency” or ICE) details must be provided.

4. Payment and Refunds
Payments are collected via GoCardless and include a pro-rata first month, followed by monthly fees.

Fees contribute to pitch hire, equipment, insurance, and administration.

Membership fees are non-refundable except in exceptional circumstances, subject to committee discretion.

5. Teams and Fixtures
Full members will be assigned to a colour team for weekly 5-a-side matches and may be invited to participate in XIs and cup games.

Team assignments are managed by the admin team and may be adjusted to maintain balance and inclusion.

6. Communications and WhatsApp Groups
Members will receive key updates via email and may be invited to join official WhatsApp groups:

FFL Community

Colour Team chat

Ringing Squad (Full Members only)

XIs Group (Full Members only)

Members must follow group rules and remain respectful in all communications.

7. Media and Data Use
FFL may take photos or videos during sessions for promotional purposes. If you do not consent, please inform us via email.

Member data is processed in accordance with our Privacy Policy and is only used for club operations.

8. Waiver and Liability
By participating in Football For Life, members:

Acknowledge that football carries a risk of injury and voluntarily assume this risk.

Agree that Football For Life, its organisers, volunteers, and coaches are not liable for any injuries, loss, or damage sustained during activities.

9. Termination of Membership
Members may cancel their membership at any time with written notice via email.

FFL reserves the right to revoke membership for breach of these terms, late/non-payment, or conduct issues.

10. Changes to Terms
Football For Life reserves the right to update these terms from time to time. Changes will be communicated via email and posted on this website.